Planning workspace App

Project Tracking Dashboard

A production planning tool built for creative teams that need cleaner project tracking, realistic effort forecasting, workload distribution across business days, and monthly capacity visibility before schedules start slipping.

Explore product overview Discuss the workflow

Business-day simulation Multi-team capacity planning Excel formula export

Overview

A production planning system for real delivery pressure, not rough spreadsheet guesswork.

Creative production teams often manage workload in fragmented spreadsheets where dates, revisions, and effort assumptions drift apart. This product centralizes project inputs, converts them into structured production effort, distributes that effort across business days, and surfaces capacity and schedule risk before teams get overbooked.

What the product solves

The dashboard creates a structured planning layer between project intake and delivery. Instead of manually estimating work in disconnected tabs, teams can model projects as repeatable production workflows with category rules, revision stages, working day logic, and team-specific effort calculations.

Project inputs are centralized so timelines, units, and revision assumptions stay consistent.

Production effort is calculated automatically using reusable rules instead of rough estimates.

Workload is distributed across business days while accounting for holidays, PTO, and workday overrides.

Capacity, utilization, and overload conditions are visible at a monthly team level.

Why I built it

I built this tool to solve a recurring creative production problem: estimating timelines realistically while balancing multiple teams and revision cycles. The result is a planning system that treats production as an operational workflow rather than a loose spreadsheet exercise.

Forecast monthly production load before the work starts slipping.

Identify schedule risk early when required stage duration exceeds the available window.

Export a live Excel workbook that keeps formulas intact for what-if planning.

Core Flow

From project input to capacity forecast in four connected steps.

Configure categories

Define reusable production templates for work types such as email campaigns, landing pages, marketing banners, and product imaging.

Add live projects

Capture project name, category, delivery window, revision rounds, unit counts, and team workload inputs in one place.

Simulate effort and business days

Break projects into build, revision, and buffer stages, then distribute workload across working days while respecting holidays and PTO.

Review capacity and export

Visualize monthly utilization, detect overload conditions, and generate a structured Excel workbook with intact formulas for scenario testing.

Capabilities

Built around the planning logic production teams actually need.

Project tracking

Capture project type, dates, rounds, units, and team load.

Generate effort and timeline calculations automatically.

Category templates

Set build, revision, and buffer rules once.

Reuse estimation logic across recurring work types.

Multi-team distribution

Split workload across Design, Copy, PM, Imaging, or any team.

Calculate effort by unit, stage, and total project hours.

Business-day scheduling

Plan using workdays instead of raw calendar dates.

Respect weekends, holidays, PTO, and overrides.

Schedule risk detection

Compare required effort against available time.

Flag projects early when delivery windows are too tight.

Monthly capacity view

Track active projects, units, scheduled hours, and remaining capacity.

Spot overload before teams get overbooked.

Stage-based workload engine

Break work into build, revisions, and final buffer.

Reveal peak days, uneven distribution, and bottlenecks.

Excel workbook output

Export structured sheets for projects, capacity, calendars, and workload.

Keep formulas intact for what-if planning after export.

Workbook Output

The Excel export is part of the product, not just an afterthought.

The workbook mirrors the planning system structure so teams can continue exploring scenarios in spreadsheets without breaking underlying calculations.

Summary sheet

High-level project and capacity metrics for the selected delivery month.

Projects sheet

Detailed breakdown with timeline simulation, team effort, revision stages, and monthly workload distribution.

Categories sheet

Reusable production templates that drive estimation logic across projects.

Capacity sheet

Team capacity configuration with utilization and remaining-capacity calculations.

Holiday calendar

Working-day inputs covering public holidays, internal shutdowns, and PTO dates.

Workload engine sheet

Hidden calculation layer that distributes project effort across stages and individual days.

Use Cases

Ideal for production-heavy teams that need forecasting, not just tracking.

Marketing production teams managing high-volume campaign delivery.

Creative studios balancing multiple project types and revision cycles.

In-house design teams trying to model delivery pressure before overbooking happens.

Campaign planning teams that need workload distribution and calendar-aware scheduling.

Project management teams handling asset production across several specialist teams.